- Post Category: Senior Grants Manager
- Requisition ID: Req21002
- Sector: Grants
- Employment Category: Regular
- Employment Type: Full-Time
- Location: Kigoma (kasulu)
Background / IRC Summary:
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are ravaged by conflict and disaster to survive, recover and gain control of their future.
IRC has been present in Tanzania since 1993 and initially focused its response on meeting the needs of refugees from Rwanda, Burundi and the Democratic Republic of the Congo. Since the initial influx, IRC Tanzania has tirelessly continued to serve the needs of both refugees and host communities. In 2020, IRC Tanzania reached 250,000 people in three refugee camps and within the general population. Our work focuses on protection (including gender-based violence, women’s empowerment, child protection and protection, and the rule of law), education and health (including mental health and sexual and reproductive health).
IRC in Tanzania is funded by a number of high-profile institutional and voluntary donors, including governments, international organizations, corporations, and foundations.
Purpose / objective of the work:
The Senior Grants Manager (SGM) is responsible for managing IRC’s grant portfolio management support in Tanzania. This position is key to managing the grant portfolio throughout the project cycle and ensuring compliance with donor and IRC requirements and business development efforts. SGM reports directly to the Grant Coordinator and will have immediate oversight from Grant Officers in the field. The position is based in Kasulu with periodic trips to other IRC field offices and project sites as needed. SGM will work closely with program staff, finance and operations on compliance, donor regulations, reporting, and business development. He will also be in close contact with IRC’s Global Awards Management Unit to meet organizational performance goals for grant management.
Grant management and compliance
- Oversee and manage internal and donor reporting processes, ensuring high-quality, well-written and timely reports are submitted. Prepare and distribute templates, coordinate inputs, and review and edit according to donor expectations and contractual deadlines.
- Maintain close collaboration with all relevant departments in its preparation.
- Make sure IRC grants in Tanzania are well managed and implemented in accordance with donor regulations and relevant IRC procedures.
- Ensure smooth implementation and compliance with IRC’s Project Cycle Management (PCM) through coordinating program design, planning, opening, implementation, closing, and learning meetings.
- Support coordination and facilitation in country vs. actual (BVA) budget discussions to provide grant-specific compliance guidance and address grant health challenges.
- Support the grant coordinator and program teams in providing timely responses to grant-related requests from donors and headquarters.
- Ensure the quality of the management of grant-related information by overseeing the regular maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and IRC tools. grants.
- Support program and association staff in grant reviews, cost extensions, no-cost extensions, budget adjustments, and other necessary amendments.
- Act as a focal point for donor rules and regulations and support the program team on compliance issues.
- Identify potential compliance concerns and report them to the Grant Coordinator as needed.
Program design and proposal development
- Working with the Grant Coordinator, technical leaders, and technical advisors, support the development of the comprehensive program design and develop funding proposals / concept notes, appropriate to the context and aligned with the Strategic Action Plan at the country level.
- Support the development of concept notes and proposals, providing support in both writing and editing, as needed.
- Assist the grants coordinator in liaising and communicating with donors and headquarters, as requested.
- Support in grant reviews for compliance with donor rules and regulations.
- Provide feedback and seek clarification on grant documents submitted for approval.
- Support in drafting partnership agreements
- Support in maintaining relevant and up-to-date master files and paper and box grants.
- Assist in facilitating and overseeing all internal, external, and recipient reports with programs and finances, providing high quality, well-written, and timely reports that meet donor and IRC requirements.
Donor relations and communication
- As requested, contact donors regarding grants and grant management, especially field donor engagement.
Maintain excellent relationships internally within the IRC and with all existing IRC partners and local authorities.
Keep the necessary grant donor files, including a hard copy and box.
Ensure that periodic reports to the Secretary of the NGO are complete, in cooperation with the External Relations.
People management and capacity development
- Directly oversee grant staff in the field, develop their capacity and support their professional development.
- Develop the capacity of field staff grant management with the help of the Grant Coordinator in training and providing support in writing reports, proposal development, budget management, specific IRC tools and other topics as needed.
Key areas with results
- Donor and IRC compliance
- Effective Grant Operational Meetings
- Effective management of partners
- Quality proposals (narratives and budgets)
- Quality reports
- Proper record keeping
Experience and skills required:
- Bachelor’s degree (preferably Master) in International Relations or a related field, or relevant work experience Fluent in English and Swahili, spoken and written.
- At least three years of work experience in humanitarian / development settings with proven field experience in grant management and business development
- Experience in program design and writing proposals (including logical frameworks).
- Solid budget development capability and financial management skills.
- Prior knowledge of donor regulations (BPRM, FCDO, GFFO, UNHCR, UNFPA, etc.)
- Good communicator with strong organizational, time management and analytical skills.
- Ability to carry out responsibilities and lead tasks independently while working as a team for the grant team.
- Excellent problem-solving skills and proven experience in managing pressure and improving grant administration processes.
- Excellent interpersonal, cultural and diplomatic skills.
- Great ability to lead and develop staff capacity.
- Professional Standards: IRC and IRC workers adhere to the values and principles set out in the IRC Way – Code of Conduct. These are equality, integrity, service and responsibility. In accordance with these values, the IRC works and implements policies to protect users from exploitation and abuse, protection of minors, workplace without harassment, fiscal integrity, fight against retaliation, fight against human trafficking and various others.
Please note that IRC does not charge a fee at any stage of the hiring process (registration, interview appointment, processing, training or any other fee). The IRC does not require any information related to bank accounts. If any payment is required, please contact TZ-Recruitment@Rescue.Org.